Procurement

Procurement Guidelines

The Waukegan Housing Authority's procurement guidelines are mandated by state and Federal law.

Request for Proposal

A request for proposal (RFP) is issued by the Housing Authority when factors other than price (experience, for example) will be considered in awarding a job or contract.

Invitation for Bids

An Invitation for Bids (IFB) is issued by the Housing Authority when a contract will be awarded based on vendor competitive pricing.

We are interested in doing business with vendors who provide quality workmanship, competitive prices and outstanding customer service. If these qualities describe your business, please contact us!

You can access open bids by visiting the Current Bids page on our website or by visiting the http://nahro.economicengine.com/ website.

Here at the Waukegan Housing Authority we factor in our Procurement Process; best value for money, fairness, integrity, accountability, effective competition.  We provide good quality, affordable housing and superior services to eligible members of the Waukegan community.

Our Agency is now conducting our competitive solicitations on an Internet-based system (as our Agency is paying all costs for the use of this system, there will not be any additional charges to your firm to use this system to download the IFB/RFQ documents or submit a response to our Agency).

 

  • Best Value for Money,

  • Fairness, related primarily to the treatment of suppliers. Fair and open competition is the default procurement method

  • Integrity, act without consideration of personal gain; resist undue political pressure in decision-making and actions taken; not to abuse power or authority; stands by decisions that are in the organisation’s best interest; and takes prompt action in cases of unprofessional or unethical behavior

  • Accountability, as taking ownership of all responsibilities and commitments; delivering outputs for which one has responsibility within prescribed time, cost and quality standards; operating in compliance with financial rules and regulations. This must be supported by documenting the procurement process, signatures on key documents, with clear justifications for decisions made, thus leaving a clear audit trail of the actions and decisions taken

  • Transparency, as demonstrating openness to bidder in the procurement process and in compliance with rules and regulations. Transparency is especially relevant in the solicitation stage in demonstrating the fairness and integrity of the process to bidders through clear instructions, release of information and the evaluation process (e.g. pre bid conference), vendor protest procedures and publication of contract awards

  • Effective Competition is the default solicitation method of all procurement applicable for contracts exceeding USD $100,000. This involves providing all eligible prospective vendors globally with timely and adequate notification of  requirements - and fair and equal opportunity to bid for the required goods, works or services

  • The Best Interest, In practice the specific procurement rules and procedures established for the implementation and contingent upon the individual circumstances of the particular case.

Type of Forms used in the procurement process

(ctrl + click to download the form)

DOL form WH-347, Payroll (December 2008)

form HUD-2530 (02/2013), Previous Participation Certification

form HUD-4010 (06/2009), Federal Labor Standards Provisions

Wage Determination OnLine.gov, http://www.wdol.gov/

**Construction

form HUD-5369 (10/2002), Instructions to Bidders for Contracts, Public and Indian Housing Programs

form HUD-5369-A (11/92), Representations, Certifications, and Other Statements of Bidders, Public and Indian Housing Programs

form HUD-5370 (1/2014), General Conditions for Construction Contracts - Public Housing Programs

**Non Construction

form HUD-5369-B (8/93): Instructions to Offerors Non-Construction

form HUD-5369-C (8/93): Certifications and Representations of Offerors Non-Construction Contract

form HUD-5370-CI (01/2014): General Conditions for Non-Construction Contracts Section I - (With or without Maintenance Work)

form HUD-5370-CII (1/2014): General Conditions for Non-Construction Contracts Section II - (With Maintenance Work)